How to Design (and Maintain) a Weekly Routine as a Sole Trader

by henry.marc

Sole traders are important drivers of the Australian economy, accounting for two-thirds of all enterprises (62.8 percent). Being your own boss, however, comes with its own set of obstacles, notably in terms of managing your time and resources.

One area in which sole traders can experience issues is with creating and maintaining a schedule. To help, this handy guide presents a three-step method you can follow to lay out a weekly schedule. Another essential routine to get into is to compare your sole trader insurance online yearly to make sure you are getting the best price and cover for your business.

Before you start, there are a few things you should do.

Set aside a chunk of time in your day to chart out your big-picture strategy before diving in. Begin by asking yourself the following questions:

  • Why do I require a schedule?
  • What am I hoping to gain from this routine?
  • What kind of schedule am I most likely to follow?
  • What should I include in my daily routine?
  • Will I be better off with a digital or physical paper plan?

When answering these questions, be truthful to yourself. After all, the success of any regimen is determined by your commitment to it. These questions will not only help you see the road forward, but they will also help you learn more about yourself, your company plan, and what works best for you.

Next, make a list of all of your non-negotiable weekly responsibilities. These are the duties that not only keep your firm running but also help you achieve your objectives. Make a list of less time-sensitive tasks you’d want to complete at some point.

Use this time to figure out how you operate best – do you require a lot of organization? Or would you rather have more freedom? If you’re the former, it’s generally better to set out particular periods each week and keep to them. If the latter is the case, ‘theming’ your days with diverse duties could be a good idea. Monday, for example, may be dedicated to growing your client base, while Thursday is dedicated to organizing your physical supply. Creating a designated work area and setting an alarm to get your day started on the right foot may make all the difference. You will be grateful in the future.

Are you ready to get started? Here are the three most important steps to remember.

Step 1: Create a detailed plan.

After you’ve completed your preparations, it’s time to start planning your weekly schedule! The first order of business is to review and plan those non-negotiable chores, such as email and phone calls, reporting, weekly client meetings, bookkeeping, stocktakes, social media management, and other marketing responsibilities.

It may take some tinkering, but make sure you give each task ample time. Administrative tasks, such as monitoring and responding to emails, might take up to 30 minutes every morning. You’ll want to make sure you have enough time to process everything you’ll need for the day (or week) ahead.

Finally, be gentle to yourself in the future. This necessitates being realistic in terms of time constraints. While it’s understandable to set aside adequate time for business-critical duties, it’s not feasible to devote two full hours to a work you despise. This is a certain way to slip off the routine. Consider breaking down those onerous activities into smaller, more doable projects over the course of the week.

Step 2: Organize your tasks to assist you in achieving your objectives.

Now it’s time to review the big-picture chores that will assist you to progress toward a larger project or meet specific deadlines. Some tasks may need to be completed every week, while others may be scheduled monthly or quarterly.

A traffic-light system might be useful if you’re unsure. You just label jobs as green (not time sensitive), yellow (urgent but not critical to the business’s operations), or red (urgent but not critical to the business’s operations) and then tackle the priority jobs first. This might help you figure out where you should spend most of your time.

Step 3: Dedicate time to projects that will help your small business succeed.

Finally, it’s time to investigate the chores you’ve always wanted to complete but have put off for various reasons. These are tasks that you feel would help your business expand or attract more consumers, but you’ve never been able to finish due to a lack of time.

Consider organizing your digital area, creating a company presence on new social media sites, updating your storage system, or locating new vendors. If your list becomes too long, divide each activity down into a few essential steps and allocate one or two of those actions to finish each week.

Taking little steps instead of attempting to handle everything at once is a lot more doable method.

Maintaining your new regimen

While establishing a solid routine might help you stay on track, it is ultimately up to you to stick to it. To stay on track, we recommend connecting with your weekly plan several times throughout the week, or at the very least, scheduling a mid-week check-in.

Above all, remember to take joy from your victories. You’ll be able to see all of the progress you’ve made if you go back to your original plan on a regular basis, even if it doesn’t seem like it on some days! It’s not the end of the world if you miss a day or two. Be kind with yourself, and everything else will fall into place.

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